Signature Instructions

Creating a signature for your email, and then setting it up as the default, is a two-step process. Detailed below are Step 1 – Create a Signature, and Step 2 – Specify this signature as the default. Once you have completed these steps, your default email signature will automatically appear when you begin a new email.


Font tips: The preferred font to use for most of the text is Calibri, 11 point. For Centre College use Times New Roman, all caps, 12 point. Make the C in Centre and College slightly bigger using 18 point.


Other tips: Using soft returns (shift + enter) at the end of each line will help with spacing and assure the font is the same font recipients see when they receive your email.


To place the logo in your email signature: Drag the logo below onto your desktop and insert image using the more detailed information your email software suggests. The logo can also be found at http://archive.centre.edu/logos/logos2/block_on_white_sm.jpg



If you prefer to use the #1 in the Nation for Study Abroad logo - it can be found at http://archive.centre.edu/studyabroad/global_citizenship.html



Study Abroad

Refer to your email software Help menu for more detailed information.




Microsoft Outlook for Windows (2007)

Step 1 — Create a signature
  • Tools / Options / Mail Format / Message Format choose HTML. Uncheck the HTML format boxes. Skip the stationery and fonts
  • Signatures / New name the new signature. In the Edit signature box, type the text, (see example below), insert image, and links / OK

Your Name
Your Title

600 West Walnut Street
Danville, KY 40422
859.238.0000 (office) | 859.000.0000 (mobile)


centre logo
Personal education. Extraordinary success.
centre.edu | facebook.com/centre | twitter.com/centrec


Step 2 — Specify this signature as the default
  • Tools / Options / Mail Format / Signatures / E-mail Signature / Choose default signature / new messages: select the signature you wish to use, also for replies/forwards / OK



Microsoft Outlook for Mac (2011)

Step 1 — Create a signature
  • Outlook / Preferences / E-Mail Signatures / + (for a new signature), OR select the one you have
  • In the signature box, type the text, (see example below), insert image, and links (Format/Hyperlink and enter the web address) / OK

Your Name
Your Title

600 West Walnut Street
Danville, KY 40422
859.238.0000 (office) | 859.000.0000 (mobile)

centre logo
Personal education. Extraordinary success.
centre.edu | facebook.com/centre | twitter.com/centrec


Step 2 — Specify this signature as the default
  • Default Signatures check or select the one you wish to use. File / Save.



Outlook Web Access

Step 1 — Create a signature
  • In the top right, click the Options drop-down menu, click on See All Options, and then Settings on the left-hand menu. In the space provided, type the text you want to include in the signature (see example below). The preferred type style is Times New Roman, 14 point. Helpful hint: Using soft returns at the end of each line of your signature (shift + return) may help assure that the font you choose for your signature is the same font that recipients see when they receive your email.

Your Name
Your Title

600 West Walnut Street
Danville, KY 40422
859.238.0000 (office) | 859.000.0000 (mobile)

centre logo
Personal education. Extraordinary success.
centre.edu | facebook.com/centre | twitter.com/centrec


Step 2 — Specify this signature as the default

Click the check box beside Automatically include my signature on outgoing messages




Entourage for Mac

Step 1 — Create a signature
  • Tools / Signatures / New
  • Name the signature / check the include in random list box
  • In the space provided, type the text you want to include in the signature (see example below). Here you can select the font, size, style, color, etc.

Your Name
Your Title

600 West Walnut Street
Danville, KY 40422
859.238.0000 (office) | 859.000.0000 (mobile)

centre logo
Personal education. Extraordinary success.
centre.edu | facebook.com/centre | twitter.com/centrec


Message / Insert / Picture / if you have the logo on your desktop you can select it from there or drag it into the signature box

File / Save / Close

Step 2 — Specify this signature as the default
  • Tools / Signatures / Check the signature you wish to use / Close