Admission and Financing a Centre Education
- Catalog 2013-14

Centre College

Centre College

Centre College
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Admission I Financial Aid and Scholarships I Comprehensive Fee, Payment Plans, and Refund Policies

Admission

Admission to Centre is selective. This means that the College normally enrolls only students who have had strong college preparatory high school programs and have achieved good academic records in their course work. Though most students present high school programs that include more college preparatory courses, including honors and advanced-level work, the minimum preparation required for admission to Centre includes:

English—4 units

Mathematics—4 units (algebra I and II, geometry, and at least one advanced math course)

Science—2 units (laboratory courses)

Social studies—2 units

Foreign language—2 units

The arts—some study in this area

If the “core” courses above are not available, or if unusual circumstances such as home study or foreign travel preclude such study, the Admission Committee may choose to exercise flexibility.

While the quality of the student’s high school program and his or her level of achievement are the primary factors in admission decisions here, we also examine several other items. First, the results of either the ACT or the SAT I are considered. The highest score attained on either test is used in the admission decision. Centre uses the highest critical reading and math scores for SAT I, and the highest composite score for the ACT. Second is a required written essay on a topic provided. Third is a secondary school evaluation prepared by the high school counselor. In addition one written recommendation is required from a teacher who has taught the student in a college preparatory course during the junior or senior year. Additional recommendations from a coach, employer, etc. may be submitted. We also evaluate the student’s involvement in areas such as school activities, community groups, and part-time work.

An interview is not a requirement for admission, but we strongly recommend one to assure that there is a good match between the student’s interests and talents and Centre’s academic and nonacademic offerings.

Applications are available beginning in the summer prior to the senior year. Centre accepts the Common Application as its only application form. Students may obtain copies of the Common Application from their high schools or online via the College’s website or at commonapp.org. A short supplement is required and is available online or from the Admission Office. Students are encouraged to apply as soon as they have decided that Centre is one of their choices. Students may apply in one of three ways: Early Decision, Early Action or Regular Admission.


Early Decision 1 and Early Decision 2
Students who believe Centre is their first-choice college and who are prepared to make an early commitment to Centre may apply Early Decision under either the December 1 deadline (“ED 1”) or the January 15 deadline (“ED 2”). Under either deadline, Early Decision candidates pledge to enroll if they are admitted, provided they receive a financial aid award that makes attendance possible. ED 1 applicants will receive admission and scholarship decisions by January 1 and financial aid notification by late January. Admitted ED 1 students submit an enrollment deposit by February 1 and withdraw their applications to any other colleges. ED 2 applicants will receive admission and scholarship decisions by February 15 and financial aid notification by late February. Admitted ED 2 students must deposit and withdraw other applications by March 1.


Early Action Plan

Students who want an early evaluation of their credentials may apply under our Early Action Plan. If a student postmarks all the required admission application papers by December 1 of his or her senior year, and indicates that he or she would like to be considered under the early action plan, we will evaluate the application early and send our official admission decision by mid-January. There is no obligation for the student to make a college choice at that time, as the required response date is the same as for regular applicants—May 1 of the senior year (the National Candidate’s Reply Date).


Regular Admission Plan

The regular application deadline is January 15. Students must postmark their applications by January 15. They can expect to receive notification of admission by mid-March, and admitted students must notify the College of their intentions by May 1. Students are notified of scholarship and financial aid beginning in mid-March.


Advanced Placement and Credit

We participate in the Advanced Placement program of the College Board. Entering first-year students presenting score reports of 4 or 5 on the Advanced Placement examinations will be notified by the College regarding placement and/or course credit on positive recommendation from the appropriate Centre academic program committee. Centre College also recognizes the International Baccalaureate program and will generally grant college credit for exam scores of 6 or 7 earned on the higher-level exams. Credit may be awarded for a grade of 5 or higher on either the subsidiary or higher-level exams in foreign languages.
Credit may be granted for appropriate courses appearing on a college transcript provided the course is taught in a classroom on a college campus, by a college instructor who is not also a high school instructor, in a class that includes college students who are not also high school students. Students wishing to transfer college credits earned during the summer prior to enrollment at Centre must have those courses approved for transfer in advance by Centre’s registrar.
NOTE: A maximum of 24 hours of pre-matriculation credits may be awarded to first-year students from all sources (e.g., Advanced Placement, International Baccalaureate, dual-credit, all other college credit).

Admission of Transfer Students

We welcome applications from qualified students who want to transfer from other colleges or universities. Transfer applications are evaluated using the following criteria: first, the quality of academic performance in previous college courses; second, the level of preparation and academic achievement in secondary school; third, academic aptitude and achievement as measured by such tests as the ACT or SAT I; and fourth, a written essay. Involvement in school or community activities or in employment is also considered.

Any transfer student should be in good academic and social standing at his/her previous institution and be eligible to return there. Normally, the student should have had high school preparation equivalent to Centre’s regular admission requirements.

Credit is given for courses comparable to those taught at Centre or those which are compatible with a liberal arts education. Credit will be granted only for courses in which the grade attained was “C-” or better.

Transfer students must complete all of the College’s requirements for graduation. In addition, they must complete at least 42 credit hours at Centre, including 23 of the last 30. A portion of Centre’s general education requirements may be required through course work at Centre.


International Students

Centre welcomes applications from foreign citizens who have outstanding secondary school records and who meet university entrance requirements in their native countries.

Application forms and instructions for international students are available from the Office of Admission. Foreign students should not expect need-based financial assistance but may be considered for competitive merit scholarships. Foreign applicants whose native language is not English must present credentials attesting to their proficiency in English. The Test of English as a Foreign Language (TOEFL) is required for all nonactive speakers of English unless they have studied in an institution in which English is the sole medium of instruction. The minimum TOEFL score accepted is 580 (paper) or 237 (computer based), or 90 (internet based). TOEFL registration information can be obtained by writing to TOEFL; P.O. Box 6151; Princeton, New Jersey 08541-6151, or through the Web at www.toefl.org.


Campus Visits

We strongly encourage prospective students to visit the campus. Normally a visit will include touring the campus with a Centre student, meeting with an admission counselor, and attending a class or meeting with an appropriate faculty member. Overnight visits for seniors are available Sunday and Thursday nights during certain months of the school year, with two week’s advance notice. Airport pick-ups at Lexington’s Blue Grass Airport are also available.

The Admission Office is open from 8:30 a.m. to 4:30 p.m. (EST) Monday though Friday all year and by appointment on selected Saturdays from September through April from 9 a.m. until noon. We appreciate advance notice of a visit to ensure the best arrangements. Please see www/centre.edu/visit or call 1-800-423-6236.


Financial Aid and Scholarships

Need-Based Financial Assistance

Students seeking need-based financial assistance at Centre must file the Free Application for Federal Student Aid (FAFSA). The FAFSA serves as an application and need-analysis document for federal and state financial aid funds (grants, loans, and student employment) as well as Centre’s own generous grant program.

In addition to filing the FAFSA, each applicant must submit the Centre Aid Form to our Student Financial Planning Office by March 1. Also, a copy of the parents’ and student’s previous year’s federal income tax transcript may be requested as well as a verification worksheet.

Consideration for financial aid and scholarships is made after the student has officially been offered admission to the College. The College does not discriminate in either admission or financial assistance based upon race, sex, national or ethnic origin, age, creed or disability.

All aid applicants receive consideration for federal and state programs before the College provides additional aid from its own funds. Because each need-based award reflects the financial circumstances of the student’s family, strict confidentiality is maintained concerning financial awards. Subject to the applicant’s annual eligibility status, it is our intent to continue aid to a student for the four-year undergraduate program at Centre. However, the grant, loan, and work dollar amounts of an individual’s aid package may vary from year to year depending on FAFSA data, the availability of funds and Centre’s financial aid policies.

Students interested in receiving an estimate of their financial aid award may utilize the Net Price Calculator located on the Centre website.

KEES

Students who receive the Kentucky Educational Excellence Scholarship (KEES) are required to meet federal or state-mandated minimum grade point averages in order to maintain eligibility for the scholarships. Please consult the KHEAA.com website for further information.


Federal Pell Grants
Pell recipients have a lifetime eligibility of six years maximum.

Financial Aid (FA) Satisfactory Academic Progress (SAP) Policy

Federal regulations required that all students who received any federal or state financial assistance make satisfactory academic progress toward a degree at Centre College. Satisfactory Academic Progress will be required for the following types of financial aid: Federal Pell Grants, Federal Supplemental Educational Opportunity Grants, Federal TEACH Grants, KHEAA State Grants, Federal Work-Study, Federal Perkins Loans, Federal Stafford Loans, Federal PLUS Loans, other aid involving Title IV funds, or any other aid for which satisfactory progress is a requirement. These policies apply only to eligibility to receive financial aid and not to academic status. The satisfactory academic progress of students will be monitored at the end of each spring semester.

Recipients of Centre College endowment funds – other than merit scholarships – must meet the Standards of Satisfactory Academic Progress below. However, these funds will only be awarded for a maximum of ten (10) long terms.

Satisfactory Academic Progress is measured in three ways:

  • Students must progress qualitatively by earning the required grade point average.
  • Students must progress quantitatively by completing the required minimum number of credits each year (Pace).
  • Students must complete their program of study within a reasonable time period.

 

Standards of Satisfactory Academic Progress

  •  Qualitative Measure (GPA)

Students receiving financial aid must meet the following cumulative grade point average, based on long terms completed.
1 long term:  1.650 grade average
2 long terms:  1.750 grade average
3 long terms:  1.850 grade average
4 long terms:  1.930 grade average
5 long terms:  1.970 grade average
6 or more long terms:  2.00 grade average

  •  Quantitative Measure (Pace)

Students receiving financial aid must also satisfactorily complete 67% of all hours attempted. All attempted hours will be totaled and multiplied by 67% (.67) to determine the number of credit hours a student must have earned.  Grades of U, WU, WP, I, W, AU, NC, and transfer hours are counted as attempted hours and will NOT count as earned hours. Repeated courses will be included in the attempted hours total. Centre College does not offer remedial courses, so they are not included in either the hours attempted or the hours earned.

  •  Maximum Time Frame

The maximum time frame in which a student must complete his or her degree cannot exceed more than 150% of the length of their academic program. Centre College requires a minimum of 110 credit hours to complete the degree. Centre students can therefore attempt up to 165 hours and still be eligible for aid. Once 165 hours are exceeded, aid would be suspended. All repeated courses, failed courses, withdrawals, courses taken from a change in major and transferred hours will count as credit hours attempted toward the maximum time frame.

 

Financial Aid Suspension

Students who fail to meet the minimum Satisfactory Academic Progress Requirements will be placed on financial aid suspension. Students on financial aid suspension are NOT eligible to receive federal, state, or institutional financial aid. The mere passage of time will not restore eligibility to a student who has lost eligibility for failure to make satisfactory academic progress. 


How to Regain Eligibility

  •  Qualitative/GPA

To regain eligibility, complete courses at your own expense at Centre College and raise your cumulative GPA to the acceptable standard. 

  •  Quantitative/Pace

To regain eligibility, take courses at your own expense in a subsequent term or terms and meet the standards according to the cumulative credit hours completion ratio outlined above under the heading Quantitative Measure (Pace).

  •  Maximum Time Frame

Students who exceed the maximum time frame are not eligible to regain eligibility.


Right to Appeal

If there were extenuating circumstances that prevented you from meeting the standards of our Satisfactory Academic Progress Policy, then you have a right to file an appeal with the Committee for Financial Aid Satisfactory Academic Progress Appeals. This appeal must be a detailed appeal letter and MUST include the following: 

  •  The reasons why you did not meet satisfactory academic progress, and
  • The dates and time periods involved, and
  • An explanation of how your situation has changed and how these changes will allow you to make satisfactory academic progress at the next evaluation.

The appeal may not be based upon the need for financial aid assistance or the lack of knowledge that the financial aid assistance was in jeopardy. A student may appeal more than once if the student is placed on SAP suspension more than once.  However, the basis for the subsequent appeal must be a substantially different circumstance from the prior appeal.

Appeals may be mailed to:
The FA Satisfactory Academic Progress Appeals Committee
Student Financial Planning Office
Centre College
600 W. Walnut St.
Danville, KY  40422

Or

E-mail:  finaid@centre.edu

Or

FAX:  859-238-8719


Appeal Decisions

  • Require approximately 3 weeks.
  • Notification will be emailed to the student’s centre.edu address. Decisions of the FA Satisfactory Academic Progress Appeals Committee are final.

 

Approved Appeals and Satisfactory Academic Progress Probation

Students whose appeals are approved may be placed on a FA SAP Academic Plan or on Financial Aid Satisfactory Academic Progress Probation for one long term only. (Financial Aid Satisfactory Academic Progress Probation is for financial aid purposes only and is separate from academic probation.) 


Students placed on ‘FA Probation’ or FA SAP Academic plan regain eligibility for financial aid if:

  • The student placed on FA probation meets ALL of the Standards of Satisfactory Academic Progress by the end of one subsequent long term enrollment.
  • The student has been placed on a FA SAP Academic Plan and is making progress in their academic plan after being reviewed at the end of the next long term. Subsequently, students making progress in their academic plan will be review for continued progress annually at the same time that all students are reviewed for SAP. The FA SAP Academic Plan will lead to graduation and, if followed, ensures that the student is able to meet all the Standards of Satisfactory Academic Progress by a specific point in time.  

Students who have met one of the standards above will be placed in ‘Meets SAP’ status at the conclusion of the probationary or FA SAP Academic Plan review period. 

Students who do not meet all of the Standards of Satisfactory Academic progress or academic plan requirements while on ‘FA Probation’ will be placed on ‘FA Suspension.”


This policy is subject to change without notice in order to remain compliant with federal regulations.


Scholarships

Centre offers competitive scholarships to selected students who have established outstanding academic and personal records in high school. These scholarships (often referred to as “merit” scholarships) are awarded without regard to financial need. All admitted applicants will be considered for merit scholarship.

Admission applications must be postmarked on or before January 15.

Any scholarship received by a student is applied toward comprehensive fee costs at the College. Scholarship winners may also be eligible for additional need-based financial assistance. The Centre Aid Form (CAF) and Free Application for Federal Student Aid (FAFSA) must be filed to obtain need-based aid.

Merit awards, Legacy, Performing Arts and Language Awards require full-time enrollment. Scholarship recipients must live on-campus unless living at home with their parents in the local area. Retention of merit awards requires meeting minimum grade point averages that are graduated according to the size of the award. Such requirements are communicated to the student in the original scholarship notification in the spring of the student's high school year. Loss of a merit scholarship for failing to meet the minimum grade point average is not automatic; students are permitted to petition the Academic Standards Committee for an exception based on credible reasons. The Associate Dean of the College has been designated counselor for merit scholarship recipients and is available to answer further questions.


Comprehensive Fee, Payment Plans, and Refund Policies

Many families are concerned about financing a college education. We provide a variety of options to assist students and their families in meeting their financial obligation to the College.

Student assessments provide approximately 70% of the annual income required to support the College operating budget. Other funding is provided by endowment income, corporate, foundation, and government grants, and by contributions from alumni and friends of the College.


2013-2014 Comprehensive Fee and Other Charges

The comprehensive fee of $45,100 includes a double room and choice of meal plans. Students choosing to live at home with parent(s) will be given a room credit and, if they wish, a meal plan credit. Other students granted permission to live off campus will receive a room credit only, as they are required to participate in a meal plan.

There is a nonrefundable surcharge for long-term residential study abroad programs, and an additional charge for CentreTerm study abroad opportunities.

During the course of the year additional charges may be assessed for various miscellaneous items such as library fines, parking fines, health service fees, and room damages. Monthly statements will be sent to the student's permanent address indicating any additional charges assessed in the prior month, which are due upon receipt of the statement. Additionally, there are course fees assessed for applied music courses and certain art courses, as well as a student-initiated $20 annual green fee. A $300 nonrefundable deposit will be expected in the Spring for those students who plan to return for the Fall 2014 term.

A single room occupancy charge is assessed for any full academic term that a student does not have a roommate unless the Dean of Student Life or Director of Student Life and Housing informs the Finance Office that an exception should be made. The charge is $900 for each fourteen-week term.


Payment Plans

Term Plan. The net charges for the fall term are to be paid in full by August 13, 2013. The spring term net charges are due by December 21, 2013. There is no carrying fee associated with this plan.

The TuitionPay Plan. This plan offers a 12, 11, or 10 payment option. This program is interest free with the first payment due on April 27, May 27, or June 27, depending on which plan option is selected. Monthly payments are made to TuitionPay based on the amount contracted. There is a $55.00 annual enrollment fee. Caution: Contracting with TuitionPay for the incorrect amount may result in additional amounts being owed.


Refunds

If a student withdraws from the College, a refund/reduction of charges will be made based on the following schedule for the respective 14-week terms:

Fall Term

Sept. 2-8 : 80% Refund

Sept. 9-15 : 60% Refund

Sept. 16-22 : 40% Refund

Sept. 23-29 : 20% Refund

Sept. 30 and after : 0% Refund

Spring Term

Feb. 5-11 : 80% Refund

Feb. 12-18 : 60% Refund

Feb. 19-25 : 40% Refund

Feb. 26-Mar. 4: 20% Refund

Mar. 5 and after : 0% Refund


Institutional and Kentucky financial aid credits may be adjusted as a result of any decrease in charges based on the above table due to withdrawal from the College. If a student violates the terms and conditions of the student housing contract or other College regulations, and such violation results in disciplinary action which includes some form of suspension or expulsion, this refund policy does not apply and the student will be held liable for the full charges for that term. Recipients of federal financial aid are subject to the federal “Return of Title IV Funds” policy, which mandates how funds are to be refunded. A copy of this policy is available in the Finance Office.


Other Financial Information

Student billing statements are mailed to the student at his/her permanent address. If a campus or alternate billing address is required, a form containing such information must be completed by the student in the Registrar's Office.

Interest will accrue at the rate of one and one-half percent (1-1/2%) a month on the unpaid balance. This does not apply to those students who have contracted with TuitionPay and are paying by the terms of the contract, unless the contracted amount is significantly understated. A student's account must be paid in full before any monies are accepted for the next year's CentreTerm trip deposits. Exceptions are any amounts contracted with TuitionPay.

A student cannot receive official certifications, including transcripts and grades, from the College if he/she is delinquent with any financial obligation to the College. Additionally, a student will not be permitted to participate in any pre-registration activities if there are unpaid balances owed to the College. If an unpaid balance remains after the student has graduated or withdrawn, the student will be responsible for all attorney fees and other reasonable collection costs and charges necessary for the collection of the unpaid balance.

Normally, the comprehensive fee is assessed for all regular, degree-candidate students, including students permitted by the Associate Dean and the Dean of Student Life to drop to part-time status. (See “Classification of Students” section under “College Regulations, Academic Policy ” for restrictions on part-time enrollment.) An appropriate part-time tuition rate is assessed for part-time students (fewer than 12 credit hours in the long terms) only under the following circumstances:

1. For special students (non-degree candidates);

2. For regular, degree candidates enrolled for a ninth long term or longer following eight long terms of full-time enrollment; and

3. For non-traditional, degree candidates who cannot enroll full-time due to family or work obligations. For the purpose of this policy, “non-traditional” is defined as students 24 years or older not living on campus or with parents/guardians.

NOTE: Part-time students are ineligible for, or face restrictions on, certain types of financial aid and loans, including Centre aid and awards. Students should consult the Student Financial Planning Office before enrolling part-time.

Enrollment of readmitted students and of students returning from a leave of absence is subject to clearance from the Finance Office to make certain that the student has no outstanding financial obligations to the College. In addition, the payment of a $300 nonrefundable deposit is to be made to the Finance Office.

Personal checks are accepted on campus and VISA, MasterCard, and American Express are accepted in the bookstore and the Finance Office. There is a $25 charge for all returned checks. Personal checks up to $100 may be cashed at the Finance Office by showing a current student ID card. The cashier's window is open from 8:30 a.m. - noon and from 1:00 - 4:30 p.m., Monday - Friday.

An elective tuition refund plan is available through A.W.G. Dewar, Inc. This insurance plan provides tuition protection should a medical problem force a withdrawal during a semester. Information from the company is provided prior to the start of the academic year. As this plan is being independently offered and administered, please read their materials carefully before enrollment to be certain you understand the coverage and terms.

An elective health insurance plan is available through an independent company. The Parsons Student Health Center provides detailed information about the plan at the beginning of each academic year.

Students are responsible for the individual or family insurance coverage of personal belongings and automobiles brought to the campus. Centre College will not assume any liability for accidental loss or damage incurred.